Privacy Policy

Privacy PolicyLast updated: 21 September 2026GroupStay Advisors respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website or contact us.1. Who we areThis website is operated by GroupStay Advisors.Website: https://groupstayadvisors.eu/For questions about this Privacy Policy or your personal data, please contact us at:Email: [email protected]2. What personal data we collectWe only collect personal information that is reasonably necessary to respond to your enquiries and provide our accommodation sourcing services.When you submit a request through our website, we may collect:Name
Company name
Email address
Destination
Travel dates
Group size
Additional requirements or information you choose to provideWe may also receive personal information that you provide when contacting us directly by email.3. How we use your personal dataWe may use your information to:Respond to your enquiry
Search for suitable accommodation options
Contact hotels and accommodation providers in connection with your request
Communicate with you about your accommodation requirements
Provide and manage our services
Follow up on your enquiry
Maintain necessary business and legal recordsWe do not use your personal information for unrelated purposes.4. Legal basis for processingWhere applicable, we process personal data under the following legal bases provided by the General Data Protection Regulation (GDPR):Pre-contractual steps: when you ask us to find accommodation options before entering into a business relationship.
Contractual necessity: where processing is necessary to provide an agreed service.
Legal obligation: where we are required to process or retain information by law.
Legitimate interests: where processing is necessary for the operation and administration of our business and does not override your rights and interests.
Consent: where you have provided consent for a specific purpose and consent is required.
5. Sharing your personal dataTo provide our accommodation sourcing services, we may share relevant information with hotels, accommodation providers and other business partners where this is necessary to respond to your request.For example, information about your requested destination, dates, group size and accommodation requirements may be shared with suitable accommodation providers so that they can prepare an offer.We only share information that is reasonably necessary for this purpose.We may also use trusted service providers that process information on our behalf, such as website hosting, email, analytics and other technical service providers.We do not sell or rent your personal information to third parties.6. International data transfersSome of our service providers may process personal data outside the European Economic Area (EEA).Where personal data is transferred outside the EEA, we take appropriate measures to ensure that the transfer complies with applicable data protection legislation, including the GDPR.7. Cookies and analyticsOur website may use cookies and similar technologies.We may use Google Analytics 4 to understand how visitors use our website and to improve its content and functionality.Analytics cookies are non-essential. Where required by applicable law, they will only be used after you have provided the necessary consent.More information about our use of cookies can be found in our Cookie Policy.8. How long we keep personal dataWe retain personal data only for as long as reasonably necessary for the purposes described in this Privacy Policy.Information relating to enquiries may be retained for a reasonable period after the enquiry has been completed in order to handle follow-up communication, maintain business records, resolve potential disputes and comply with legal or accounting requirements.When personal data is no longer required, we will delete it or anonymise it where reasonably possible.9. Your rights under the GDPRIf the GDPR applies to you, you may have the right to:Request access to your personal data
Request correction of inaccurate or incomplete information
Request deletion of your personal data
Request restriction of processing
Object to certain processing
Request data portability where applicable
Withdraw consent where processing is based on consentYou also have the right to lodge a complaint with a data protection supervisory authority.In Estonia, the relevant supervisory authority is the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon).10. Data securityWe take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.However, no method of transmitting or storing information online can be guaranteed to be completely secure.11. Third-party websitesOur website may contain links to third-party websites. We are not responsible for the privacy practices, content or security of those websites.We recommend reviewing the privacy policies of third-party websites before providing them with personal information.12. Changes to this Privacy PolicyWe may update this Privacy Policy from time to time to reflect changes to our services, technology or legal requirements.The latest version will be published on this page together with the date of the latest update.13. ContactIf you have any questions about this Privacy Policy or would like to exercise your data protection rights, please contact:GroupStay Advisors
Email: [email protected]
Website: https://groupstayadvisors.eu/Cookie PolicyLast updated: 21 September 2026This Cookie Policy explains how GroupStay Advisors uses cookies and similar technologies on https://groupstayadvisors.eu/.## 1. What are cookies?Cookies are small text files that are stored on your device when you visit a website. They can help websites function properly, remember preferences and provide information about how visitors use a website.## 2. Cookies we useDepending on how you use our website, we may use the following types of cookies or similar technologies.### Necessary cookiesSome cookies or similar technologies may be necessary for the basic operation, security and functionality of our website.These technologies are generally used without consent where they are strictly necessary for providing a service you have requested.### Analytics cookiesWe may use Google Analytics 4 (GA4) to understand how visitors use our website and to improve its content and functionality.Analytics information may include:* Pages visited
* Approximate geographic information
* Device and browser information
* How visitors arrived at the website
* Interactions with the website
* General technical and usage informationAnalytics cookies are non-essential. Where required by applicable law, they will only be activated after you have provided consent.## 3. Google AnalyticsGoogle Analytics is a web analytics service provided by Google.We use Google Analytics to understand general website traffic and visitor behaviour. This helps us understand which parts of our website are useful and improve the website.Google may process information collected through Google Analytics in accordance with its own privacy policies and terms.## 4. Managing your cookie preferencesWhere a cookie consent mechanism is provided on our website, you can choose whether to allow non-essential analytics cookies.You can also control or delete cookies through your browser settings.Please note that disabling necessary cookies or similar technologies may affect the functionality of the website.## 5. Third-party servicesOur website may use third-party services that place or access cookies or similar technologies.These may include services used for website analytics, hosting, security or other technical functions.Third-party providers process information according to their own terms and privacy policies.## 6. Changes to this Cookie PolicyWe may update this Cookie Policy from time to time to reflect changes to our website, services, technology or applicable legal requirements.The latest version will be published on this page together with the date of the latest update.## 7. ContactIf you have questions about our use of cookies or personal data, please contact:GroupStay Advisors
Email: [email protected]
Website: https://groupstayadvisors.eu/